Recommended workflow

This page described a workflow intended to make working with MerMEId as efficient as possible.

MerMEId is designed for editing and storing metadata in MEI files; usually each file describes one musical work. The list shown when entering MerMEId is basically a list of the MEI files stored in the database at any time.

Assuming that you want to create a number of files all belonging to the same project or catalogue, we recommend the following workflow for creating the files and entering the data.

Creating a template file

Usually all of the files in a catalogue will have a certain amount of information in common, namely the technical and administrative information and the name of the project/catalogue they belong to (see below). To avoid having to enter this information every time you create a new file, we recommend that you create a file containing only the shared information and make a copy when starting a new file instead of starting with an empty file.

Starting a new file from template

Content editing

Publishing to an online catalogue

If you are creating a public online catalogue you will want to publish your data a some point. In MerMEId's list view, files can be marked for publishing and 'published' (the meaning of the check box colours is explained as part of the MerMEId basics.

This process allows you to keep your files private until you consider them ready for publication or re-publication. MerMEId also lets you 'unpublish' (withdraw) published files from the public catalogue without deleting them from your database.


The actual effect – if any – of publishing your files depends on the setup of your system as explained in the MerMEId basics and the Frequently Asked Questions.

Creating a printed catalogue

If you want to create a printed catalogue from your data, MerMEId can assist you some of the way. There is a tool for outputting all files of a file collection (or portions of a collection; or all files in the database) as a single, potentially very large, HTML document.

The use of the tool is explained in the manual's section on Displaying or printing multiple (or all) records.

By default, MerMEId will output the almost the same way as in the HTML preview only improved for printing (by unfolding all hidden sections, for instance), but you can specify another XSL transformation to customize the results for your needs.

The remaining steps to prepare a print catalogue are up to you. For the printed catalogue of Carl Nielsen's works, we chose a quick but dirty approach: we simply copied the resulting HTML into a Word document which was imported into InDesign for the final layout. A more elegant way would be to write a transformation from MEI to LaTeX, for instance.